This past Friday, Judge Richard R. Clifton of the U.S. Ninth Circuit Court of Appeals gave an informative and entertaining presentation to the Litigation section of the Hawaii State Bar Association. The title of the presentation was, "Practice Pointers for Appeals: Procedure, Briefing and Oral Argument."
Judge Clifton started with some personal background. Born and raised in Chicago, he is a life-long, die-hard Chicago Cubs fan. He also spent some of his formative years in Indiana. His first trip west was while he was in law school at Yale. He liked the change of scenery while clerking one summer for a San Francisco law firm. He went back to school and applied for a clerkship with Judge Choy of the Ninth Circuit. Judge Choy broke his long-standing practice of hiring graduates of Harvard law school when he chose Judge Clifton in 1975. Judge Clifton fell in love with Hawaii and decided to stay upon completion of his clerkship with Judge Choy.
While in private practice, there were few attorneys in Hawaii or the mainland that specialized in doing appellate work, something that appealed to Judge Clifton. He eventually had 5-6 arguments before the Ninth Circuit and a dozen or so with the Hawaii Supreme Court and Intermediate Court of Appeals. Having served on the Ninth Circuit since 2002, he has now observed thousands of oral arguments. He admitted the view is better from the bench where he now sits.
Judge Clifton spoke fondly of the Ninth Circuit's main court house at Seventh and Mission in San Francisco. Although the building was planned and budgeted to be five stories, poor soil reduced construction to only three stories. The money saved by constructing a three story building was spent on the interior, which culminated in beautiful, spacious court rooms and offices with marble and wood paneling.
Judge Clifton next launched into ten points that every lawyer should observe in briefing and argument.
1) Get to the point. Judge Clifton revealed that Ninth Circuit judges have 3000 to 4000 pages of briefing to read each month, and this does not include the record on appeal or other documents that may be filed with an appeal. So each litigant is competing with lots of other cases. Therefore, it is critical for the advocate to get to the point as quickly as possible. To do this, limit the arguments presented to the good ones.
The Ninth Circuit only grants oral argument on about one half of the cases decided on the merits. If you don't get to the point quickly, you may never get oral argument. Your strong points will be lost and the court will not decide the case is worthy of argument.
It is problematic if strong points are buried in the appellate brief. The advocate should start with strength. Edit out extraneous matters that do not matter to the appeal. Never assume the court knows the case as well as you do. Explain the case in a summary at the beginning of the brief so that the review of facts makes sense to the court and are not read in a vacuum.
2) Simplify the case. Judge Clifton believes the best thing about being a judge is that you get to do the right thing. He advised lawyers should keep this in mind when arguing the case. Explain in the brief why your client should prevail. Package your argument so that the judge will be convinced your client should win.
To test your arguments, present them to a non-lawyer for critique. If he or she does not understand what you are saying, your presentation needs revision and/or simplification.
3) Keep the judge's perspective in mind. The advocate should prepare by thinking what will be persuasive to the judge. Anticipate questions the court might ask.
4) Focus on your target reader (or listener). Place yourself in the seat of the reader. Ask yourself: (1) what does the reader need to know; (2) what can the reader absorb? The argument or discussion section should reference facts that are important instead of assuming that the reader will recall all of the facts set forth in your factual summary.
Providing a framework for the court is important in oral argument. Tell the court at the outset the important points you wish to cover. Then your points are out there in case you run out of time in making your planned presentation.
Finally, use a rebuttal as a "commando raid." It is only necessary to hit the important points. If this seems unnecessary, simply restate the theme of your case and take your seat.
5) Give the case a fresh look. Not everything that happened below is important on appeal. Only the important issues raised on appeal should be addressed. Judge Clifton pointed out if you are still arguing about discovery that was contentious at the trial level, you are probably presenting a losing argument on appeal. Discovery disputes are typically not important on appeal.
6) Maintain your credibility. If you miscite a case, you loose credibility with the court. If the other side does not catch the miscite, one of the judge's law clerks surely will. If you question whether a case truly supports your proposition, it may be best to have a colleague review the case and help you decide.
7) Know the record. Briefs frequently contain statements that are not supported in the record. Support your statements with cites to the record. Be familiar with the record at oral argument so you can assist the court find what supports your argument. If the court knows the record better than the lawyer, there is no point in the lawyer participating in oral argument. It also does not help the court to excuse your ignorance of the record by claiming your were not the trial lawyer. If you don't know the record, you are not able to assist the court.
8) Be user-friendly in written filings. Draft your brief so it is easy to read. Tab the record to assist the court in finding important portions referred to in your brief. The use of a table of contents and summary should be maximized. Judge Clifton explained he often uses the table of contents as an outline of the brief so he can quickly locate an argument or factual description.
9) Appreciate questions from the bench. If questions come from the bench, the lawyer should be happy and make a sincere effort to answer the question. Oral argument is the judge's time for hearing from the lawyer on issues that matter to the court. So the advocate should listen carefully to the questions and use the opportunity to open a dialogue with the court. When asked a hypothetical question from the bench, don't respond with, "that's not this case." The court may be interested in determining how this case fits in with other cases.
10) Comply with the applicable rules. Judge Clifton confided he does not keep up with all changes in the pertinent rules. That is the job of the lawyer. Judge Clifton counseled that the rules are disregarded at the lawyer's own risk. There are numerous resources to assist with understanding the rules: treatises and websites offer help.
Judge Clifton's ten main points from his handout at the presentation are here.
In response to questions, Judge Clifton stated the court's mediation program has been a success. Parties like the fact that the court's mediator is paid for by the court.
Five judges currently sitting on the court previously served as law clerks for Ninth Circuit judges.
When asked how much influence law clerks have in arriving at decisions, Judge Clifton pointed out that each active judge has four law clerks. Each clerk is able to devote much more time to an individual case than he. Further, a judge has duties other than deciding cases. There are administrative duties, sitting on the motion panel, etc. Judge Clifton believes he devotes 1/6 of the time on a case that his law clerk does. Therefore, he tells his clerks that their real job is "to save me from myself. Show me where my inclination is wrong."
Thanks to Judge Clifton for taking the time to conduct a very informative, worthwhile session with the HSBA Litigation section.